Rental invoices. A higher standard.
Ratewick
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Ratewick checks every invoice from United Rentals, Sunbelt, Herc and your regional yards against your contract, your negotiated rates and your off-rent records, before AP pays it.

Audit my last 3 months freeSee how it works
Yellow excavator on open ground at a construction site in bright natural daylight.
For contractors

For heavy civil, sitework and utility contractors in North America.

Pickup confirmed

Apr 16

Ticket #79204
Rental Invoice #884731 p.2

Billed after pickup

$12,480

30 days billed after documented pickup at $416/day

Apr 17 – May 16Under review

Product

Ratewick

Dashboard

Rental invoice audit · Illustrative data

Rental invoices
Credits issued
$18,640Confirmed credits
Potential discrepancies
$47,820Backed by source documents
Credit requests sent
$31,200Sent to vendors
Open rentals past call-off
3Awaiting confirmation

Findings & credits

$60,000$40,000$20,000$0$20,000$15,000$10,000$5,000$0JanFebMarAprMayJun2024
Potential discrepanciesCredits issuedIllustrative cumulative activity

Audit findings 4

Four original illustrative rental invoice findings, largest overcharge first.
VendorEquipment / jobCheckPeriodOverchargeStatusEvidence
SunbeltCAT 336 Excavator24-118 · Glenmore TrunkBilled after pickupApr 17 – May 16$12,480Under review
United RentalsJLG 800AJ Boom Lift24-090 · Airdrie Lift StationRate tier not rolledMar 2 – Mar 22$8,140Credit requested—
HercTrench box set24-118 · Glenmore TrunkDamage waiver not authorisedFeb – Apr$5,905Credit issued—
United RentalsPump 6" diesel24-133 · Symons ValleyEnvironmental fee over capMar$412Under review—
4 of 4 sample findingsAmounts shown in CAD

United knows about United.

Each rental house has its own portal, its own rate sheet and its own invoice format. None of them talk to each other.

The superintendent has the off-rent.

The email that proves the machine was called off on the 12th sits in a phone, not in AP.

No PO means no match.

Rental invoices arrive without a purchase order, so three-way matching never fires. The exception your AP system would catch never gets raised.

What we check

  1. Rental invoices

    Duplicate invoices

    See how it works
    Concrete foundation slab with upright rebar, yellow formwork and site machinery.

  2. Credits

    Missing credits

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    Tracked bulldozer clearing dusty ground on an open construction site.

  3. Full-tank return

    Refuelling charge against a full-tank return

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    Articulated dump trucks and excavators parked on a rocky construction site.

  4. Rate tiers

    Rate tier not rolled to weekly or monthly

    See how it works
    Yellow excavator on an open construction site.

  5. Off-rent records

    Billing past documented off-rent

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    Yellow backhoe loader tipping aggregate onto a pile in daylight.

  6. Delivery and pickup

    Duplicate delivery or pickup charges

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    Yellow backhoe loader secured on a flatbed trailer in a transport yard.

  7. Waiver authorisation

    Damage waiver without contract authorisation

    See how it works
    Overhead view of an excavator digging a straight trench in open ground.

  8. Fee caps

    Environmental fee over published cap

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    Orange wheel loader working at a sandy bank, viewed from above.

  9. Contracted rates

    Wrong contracted rate

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    Orange single-drum road roller parked in an equipment yard.

  10. Rental periods

    Overlapping rental periods

    See how it works
    Steel roof framework viewed from above, with an orange boom lift below.

Every check is arithmetic against your own documents. Nothing is inferred.

  1. Forward your invoices.

    One email address. Invoices, agreements, rate sheets, off-rent confirmations and pickup tickets all land in the same place.

  2. We build the rental timeline.

    Every machine gets a dated record: delivered, called off, picked up, billed.

  3. Deterministic checks run.

    Rate tiers, contracted rates, duplicate charges, waiver authorisation, fee caps. Arithmetic, not guesswork.

  4. You get the evidence.

    Each flag comes with the source documents and the page they came from, plus a credit request ready to send.

Key features

Every rental document in one place.

One email address. Invoices, agreements, rate sheets, off-rent confirmations and pickup tickets all land in the same place.

See how it works

One timeline for every machine.

Every machine gets a dated record: delivered, called off, picked up, billed.

See the rental timeline

Checks against your own documents.

Rate tiers, contracted rates, duplicate charges, waiver authorisation, fee caps. Arithmetic, not guesswork.

See what we check

Credit requests backed by evidence.

Each flag comes with the source documents and the page they came from, plus a credit request ready to send.

See the evidence

It doesn't decide what you owe. Every flag is a potential discrepancy for a person to review.

It doesn't price your rentals or negotiate with your vendors.

It doesn't replace your accounting system. It sits beside it.

We'll audit them by hand and show you every discrepancy we find, with the document that proves it. No charge, no obligation.

Book a 15 minute demo